It always amuses me how many people get inspired to get organized come the New Year. It's as if 1/1 somehow had a magical connotation. What was wrong with 4/16 or 11/8? For whatever reason—POOF all of a sudden you're ready. But, hey, at least it's getting done, so bring it on.
What you don't want to happen, however, is a massive shopping trip to buy bins, baskets, gadgets, etc., if you have no plan on how to use them and implement your system. Your new organizational tools can now create more piles and even more clutter. Clutter is not always a problem that can be solved by bins. That can make it even worse.
Here's how I would systematically declutter an area. Get five sturdy boxes. Label them:
1. Put Away—items that are out of place and should be put away
2. Give Away—items that are in good repair that you no longer want, need, or use. Give to charity, sell, or swap items
3. Store—items that are going to be used again in a reasonable amount of time, but you don’t use on a regular basis
4. Toss—items that are broken, old, worn, or in bad repair
5. Belongs here—will go back into the room, drawer, closet, or cabinet you’re organizing
THEN (and only then) determine your storage solutions for item 3.
See my website for hundreds of articles on improving your personal productivity. Better yet, subscribe to my free monthly newsletter.
Then take one item out at a time and put it into the appropriate box. If you’re going to organize for 1 hour, set an egg timer for 50 minutes. When it buzzes, use the last few minutes of your organizing session to put items away, put the charity items in the car, throw out the trash, or put boxes into storage. The time investment made in getting organized will repay you over and over in reduced stress, decreased frustration, and more time to spend with friends and family.
The New York Times has a great article on this called A Clutter Too Deep for Mere Bins and Shelves, which reports on the health effects of disorganization.
Believe you're among the top performers in your office?
An article in last week's BusinessWeek magazine made me laugh out loud. In an online study conducted from June 28 to July 5, 2007, BusinessWeek asked 2,000 Americans in middle management and above, 25 years and older, "Are you one of the Top 10% of performers in your company? The amazing result? A whopping 90 percent of managers think they are in the top 10 percent of performers at their workplace. 97% of executives, 91% of males, and 89% of females said yes. Hello? Can you say "denial"?
Obviously these ostriches have their heads in the sand. While I laud confidence and a positive attitude, most of these people are statistically wrong. So how would you KNOW if you were one of the top 10 percent of performers in your company? What is the value of your contribution? Leaders---you can't manage what you can't measure. What are the critical success factors in your organization for each position and for the company as a whole? What methods are in place to measure your peers on those factors across the company? A little competition in the workplace between managers, salespeople, etc., can be healthy and will really show who's producing in key areas (not just occupying space and staying "busy"). What are you really contributing to your company?
September 07, 2007 in Comment, Personal productivity, Productivity, Research, Website links | Permalink | Comments (1) | TrackBack (0)